Privacy policy

Last updated: 12th January 2026

1. Introduction

Heels and Seams (“we,” “our,” or “us”) is a UK-based non-profit club that hosts monthly social events for its members. We respect your privacy and are committed to looking after your personal information.

This Privacy Policy explains, in simple terms, what information we collect, why we collect it, how we use it, and your rights under UK data protection law.

2. Information We Collect

We may collect the following types of information:

a. Information You Provide When Registering or Joining

  • Full name

  • Email address

  • Phone number (if provided)

  • Membership application details

  • Payment confirmation details (if applicable, though we do not store full payment card information)

  • Event registrations or RSVP information

  • Messages sent through contact forms or email

b. Information Collected Automatically

When you visit our website, limited technical information may be collected automatically, such as:

  • IP address

  • Browser type

  • Device type

  • Pages visited and time spent on the site

This information is used only for basic website functionality and analytics.

3. How We Use Your Information

We use personal information for the following purposes:

  • To manage club membership

  • To communicate with members about meetings, events, and announcements

  • To respond to inquiries or requests

  • To operate and improve our website

  • To comply with legal or regulatory obligations

We do not sell or rent your personal information to third parties.

4. Lawful Basis for Using Your Information (UK GDPR)

Under UK GDPR, we must have a valid reason (“lawful basis”) for using your personal data. We rely on the following:

  • Consent – when you sign up to receive emails or communications from us

  • Contract – when you join the club or register for events, so we can manage your membership

  • Legitimate interests – to run the club, communicate with members, and keep basic records

  • Legal obligation – where we are required to keep records by law

We only use your information when we have a lawful reason to do so.

5. Cookies and Analytics

Our website uses cookies to help it work properly and to understand how people use it.

Cookies may collect basic technical information, such as which pages are visited or how long users stay on the site. We do not use cookies to personally identify you.

You can control or block cookies through your browser settings at any time.

6. Sharing of Information

We only share personal information in the following circumstances:

  • With trusted volunteers or service providers who assist in operating the club or website (and only as necessary)

  • When required by law or legal process

  • To protect the rights, safety, or property of the club or its members

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. When information is no longer needed, it is securely deleted or anonymized.

8. Data Security

We take reasonable administrative and technical measures to protect personal information from unauthorized access, loss, misuse, or disclosure. However, no method of transmission over the internet is completely secure.

9. Your Rights (UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request erasure of your personal data (where applicable)

  • Restrict or object to processing of your data

  • Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us using the details below.

10. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those third-party sites.

11. Children’s Privacy

Our website and club activities are not directed toward children under the age of 13, and we do not knowingly collect personal information from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

13. Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact us:

Heels and Seams
Email: info@heelsandseams.com

Cookie Notice

This website uses cookies to ensure it works correctly and to help us understand how it is used.

  • We only use essential and basic analytics cookies

  • We do not use cookies for advertising

  • We do not sell or share cookie data

By continuing to use this website, you agree to the use of cookies. You can change or disable cookies at any time in your browser settings.

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